Administrative Coordinator

British American TobaccoHungary has an exciting opportunity for a Administrative Coordinator in Budapest

Are you a highly organised professional who enjoys keeping people, information and activities on track? As our Field Force Administrative Coordinator, you will play a key role in supporting the Field Force Manager and area managers with seamless day-to-day administration and coordination. From organising meetings and preparing business materials to supporting new joiners and coordinating projects, you will help the wider team work effectively and efficiently.

Your key responsibilities will include:

• Coordinate Field Force projects, including the administration and distribution of workwear
• Prepare and share regular and ad hoc business reports with area managers
• Support the Field Force Leader in preparing for leadership, area managers, and status meetings by coordinating the collection of relevant materials and input from key stakeholders
• Support HR and IT onboarding and coordinate induction activities for new joiners
• Organise area manager meetings, including scheduling, venue coordination, material collection and agenda distribution
• Prepare clear and accurate meeting minutes
• Process expense claims for area managers and the Field Force Manager accurately and on time
• Manage the Field Force Manager’s calendar efficiently and proactively
• Handle sensitive information responsibly and maintain confidentiality
• Work in line with applicable legal requirements, company policies, and internal procedures

What are we looking for?

• Higher education qualification
• Working knowledge of English
• A valid Category B driving licence and practical driving experience
• Confident Microsoft Office skills, particularly in PowerPoint, Excel and Word
• Strong planning, prioritisation and organisational skills
• An accurate, structured, and methodical approach to work
• Clear and concise communication skills, with the confidence to work effectively with a range of stakeholders
• A practical, business-minded approach and the ability to use resources effectively
• A dependable, collaborative, and confident approach, with the energy to keep multiple activities moving
• The ability to learn quickly, adapt well to change and welcome new ideas
• A commitment to high-quality work, practical and innovative solutions, and continuous career development

It Would Be an Advantage If You Have

• Knowledge of the tobacco market
• Experience in sales, marketing, or retail
• Strong analytical and decision-making skills
• Experience in negotiation, presentation, or conflict management

What we offer you?

• We offer a market leading annual performance bonus (subject to eligibility)
• Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
• Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
• You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
• We prioritise continuous improvement within a transformative environment, preparing for ongoing changes

BAT is evolving at pace into a global multi-category business. Our purpose is to create A Better Tomorrow™ by Building a Smokeless World.

To achieve our ambition, we are looking for colleagues who are ready to join us on this journey! Tomorrow can’t wait, let’s shape it together!

WHY JOIN BAT?

We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.

Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.

We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).

Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.

If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.