Business Assistant to the CEO

Business Assistant to the CEO

Based in Budapest

PURPOSE OF THE ROLE

The Business Assistant to the CEO serves as a trusted partner to the Chief Executive Officer, providing high-level administrative, organizational, and coordination support in a fast-paced international environment. The role is responsible for managing the CEO's calendar, travel, stakeholder interactions, and key business activities while ensuring seamless execution of priorities across the organization. Acting as a central point of coordination between the CEO, Board members and stakeholders, the Business Assistant plays a critical role in supporting the effectiveness of the CEO’s day to day agenda and the operation of the CEO office.

RESPONSIBILITIES (MAIN ACTIVITIES, TASKS). THE FOLLOWING, BUT NOT LIMITED

Executive Support, Coordination & Stakeholder Management:

• Managing diaries, scheduling and coordinating meetings, conference calls with internal and external stakeholders and organizing the board meetings;
• Looking at the CEO’s long term travel calendar, evaluating opportunities and determining fit with priorities to ensure the CEO’s efficiency;
• Preparing the CEO for meetings and events, providing clear attendance lists, programme details, logistics and dress code requirements;
• Providing flexibility and availability to support the CEO's changing business and travel requirements.
• Ensuring timely information flow with the Chief of Staff on calendar updates, schedule changes, meeting additions, cancellations and other matters requiring visibility or coordination, that may impact priorities or decision-making;
• Supporting the definition and coordination of the Corporate Calendar, ensuring alignment of Board meetings, leadership events, key corporate activities and travel plans.
• Supporting the Leadership team and acting as a liaison across the organization; working in close collaboration with the Business Assistant team to ensure first-hand information on business priority changes supporting minimizing disruption and cost
• Acting as a first point of contact for selected internal and external stakeholders on behalf of the CEO.
• Coordinating protocol and hospitality arrangements for VIP guests, Board members and senior external stakeholders.
• Supporting and coordinating ad hoc projects and initiatives as required by the CEO Office and the business.
• Assisting in the preparation and on-site coordination of meetings

Travel Management:

• Managing and overseeing end-to-end travel planning and logistics for the CEO and Board members, including flights, accommodation, transportation and visa requirements.
• Maintaining contingency plans for travel disruptions and last-minute itinerary changes.
• Ensuring all travel documentation, visas and travel requirements remain up to date.
• Supporting the CEO and family travel requirements as required;
• Supporting CEO Office travel requirements as needed;

Administration & Office Management:

• Supporting the CEO with related personal administration
• Manage expenses, invoices, reports, correspondence, documentation, and administrative processes for the CEO.
• Maintain confidential records and sensitive information with the highest level of discretion.

CANDIDATE PROFILE

EXPERIENCE

• Minimum 3-5+ years of experience in a similar role, preferably in an executive environment.
• Experience working in a fast-paced, international environment.
• Proven track record of managing complex schedules, executive travel, and high-profile stakeholder interactions.

TECHNICAL SKILLS, KNOWLEDGE

• Advanced Microsoft Office skills, particularly Outlook, PowerPoint, Word, and Excel.
• Strong administrative and organizational capabilities.
• Comfortable working with digital collaboration and communication tools.

EDUCATION

• Bachelor’s or Master’s degree.

LANGUAGES

• Fluent in English (both speaking and writing)

SKILLS/COMPETENCIES

• Exceptional organizational and prioritization skills.
• Strong sense of ownership and accountability.
• Ability to anticipate needs, think ahead, and act proactively.
• Excellent judgment and problem-solving abilities.
• High level of discretion and ability to handle sensitive and confidential information.
• Strong interpersonal and stakeholder management skills.
• Resilient and able to perform effectively under pressure and changing priorities.
• Outstanding verbal and written communication skills.
• Professional, positive, and service-oriented mindset.
• Strong attention to detail with a commitment to delivering high-quality work.
• Ability to work independently and manage multiple priorities simultaneously.

When applying, please only provide valid information regarding your educational background and certificates, as the original documents will be requested during the hiring process.

We look forward to meeting you and learning more about your skills and experience. Join the Wizz Air team and discover the world of opportunities.

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Wizz Air is a leading European low-cost airline. Our mission is to provide affordable and reliable air travel to everyone, everywhere, while minimizing our environmental impact. We are proud to foster a diverse and inclusive team of over 10,000 employees from more than 100 nationalities, who share our values of inclusivity, positivity, dedication, integrity, and sustainability.

As a rapidly expanding airline, we offer exciting career opportunities across a range of functions, from flight operations to engineering, customer experience, finance, and more. We provide extensive training and development opportunities to help our employees grow and succeed in their roles. Joining Wizz Air means joining a team that is passionate about aviation, dedicated to excellence, and committed to making air travel accessible and sustainable for all. If you are looking for a challenging and rewarding career in the aviation industry, we welcome you to explore our job opportunities and become a part of our success story.