Executive Assistant - EMEA Services

What you’ll do:

The focus of this role is to provide proactive, high-level administrative and operational support to the EMEA Services General Manager, enabling focus on strategic priorities and business growth across the region. The role serves as a key coordination point between the General Manager, regional leadership teams, internal stakeholders, and external partners, ensuring effective communication, execution of priorities, and seamless business operations. The position requires strong organizational skills, sound judgment, discretion, and the ability to anticipate needs in a fast-paced international environment.

Key Responsibilities:

• Provide comprehensive executive support to the EMEA Services General Manager, including complex calendar management, travel arrangements, meeting coordination, and expense administration.
• Act as a trusted liaison between the General Manager and EMEA regional leaders, ensuring timely communication, alignment on priorities, and follow-up on key actions and deliverables.
• Prepare high-quality presentations, reports, business updates, dashboards, and leadership meeting materials with a strong understanding of business objectives and priorities.
• Coordinate and support logistics for leadership team meetings, customer reviews, business reviews, offsite events, town halls, and other regional forums.
• Manage meeting agendas, document action items, monitor progress, and ensure follow-through on commitments across the organization.
• Support project tracking and governance of key strategic initiatives, facilitating collaboration across functions, countries, and leadership teams.
• Handle confidential information with the highest degree of professionalism, integrity, and discretion.
• Identify opportunities to streamline administrative processes and enhance operational efficiency within the leadership team.
• Support ad hoc projects and business initiatives as assigned by the General Manager.

Qualifications:

• BA in Business Administration or equivalent preferred
• 5+ years of experience in a similar role in an international corporate environment required

Skills:

• Advanced proficiency in Microsoft 365 applications, particularly Outlook, Teams, PowerPoint, Excel, and SharePoint.
• Experience preparing executive presentations and management reports.
• Familiarity with project tracking tools and collaboration platforms.
• Exceptional organizational and multitasking capabilities.
• Strong written and verbal communication skills.
• Ability to anticipate needs and proactively solve problems.
• High level of professionalism, discretion, and business judgment.
• Strong attention to detail and execution excellence.
• Ability to build effective working relationships across diverse cultures and business functions.
• Demonstrated ownership mindset and commitment to continuous improvement.
• Comfortable operating in a dynamic, fast-changing business environment.

What We Offer:

• Wide Range of Employee Benefits: Hybrid work model, Annual bonus, Cafeteria, Private Medical Insurance, Life Insurance, - Eye-glass refund, AYCM partnership, Internal reward system (E-Stars)
• Employee Wellbeing Support: Access comprehensive support programs designed to enhance your overall wellbeing
• Family Friendly: Enjoy a family-friendly environment with policies that support work-life balance
• Talent Management and Career Development: We are dedicated to your professional growth, with a strong focus on internal mobility, continuous learning, and peer coaching
• Dog-Friendly: Bring your furry friend to work in our dog-friendly office
• Dedicated Spaces: Utilize our family room, multi-prayer room, stretching room, and chill room for your comfort and convenience
• Company Yoga Sessions: Participate in regular yoga sessions to stay fit and relaxed
• Social Responsibility: Join a socially responsible organization committed to making a positive impact
• Employee Appreciation Day: Celebrate with us on Employee Appreciation Day, recognizing your hard work and contributions

All positions may require participation in video and in-person interviews as part of the hiring process. All candidates will be evaluated based on job-related competencies, and all candidates’ privacy rights and data security will be protected in accordance with applicable laws.

We are committed to ensuring equal employment opportunities for job applicants and employees. Our recruitment processes use balanced selection criteria and avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation or any other status protected or required by law.

Join Eaton, a global leader where equality and inclusivity are at the heart of our mission. Here, everyone is valued and belongs. Be part of a team that delivers cutting-edge, energy-efficient solutions, making a tangible impact on the world. We empower our customers to manage electrical, hydraulic, and mechanical energy more effectively, safely, and sustainably. At Eaton, we’re dedicated to enhancing quality of life and protecting the environment with our innovative energy management technologies and services.

Our EMEA Business Service Center (BSC) in Budapest is Eaton’s largest office in the region. With a diverse team of over 700 people, representing 40+ nationalities and speaking 20+ languages, the BSC is the central hub for business services. It empowers seamless operations and drives exceptional results across our electrical, industrial, and corporate teams. We are proud to be a Disability Friendly Workplace, ensuring an inclusive environment for all our employees.