Travel & Expense Administrator

The T&E Administrator supports the effective and compliant administration of business travel and employee expenses. The role coordinates travel arrangements, processes expense-related data and invoices, maintains accurate records and reporting, supports employees with T&E queries, and helps ensure adherence to applicable governance and policies.

Responsibilities and regular tasks of the job-holder:

• Arrange worldwide and domestic business travel, including itineraries, accommodation, transport and required documentation.
• Identify cost-effective travel options in line with approved budgets, governance and travel policies.
• Support employees with travel and expense queries and provide guidance on applicable processes and policies.
• Enter and validate expense data for PSC members, process T&E-related invoices and follow up on incomplete or non-compliant submissions.
• Prepare T&E reports and metrics and maintain accurate supporting documentation.
• Monitor compliance with T&E governance and policies and escalate exceptions when required.
• Liaise with travellers, approvers, finance teams and travel service providers to resolve booking and expense issues.
• Provide coverage for other GOS T&E administration activities during holidays or sick leave.

Foreign language skills required for filling the position:

• Excellent verbal and written skills in English

Required skills for filling the position:

• At least 2-3 years of experience in an administrative, preferably travel, expense or finance support role.
• Excellent interpersonal and communication skills, with a strong service-oriented approach.
• Ability to communicate effectively with employees and stakeholders at all levels of the organisation in English.
• Ability to prioritise and execute tasks accurately, with strong organisational and administrative skills and a proactive approach.
• Strong attention to detail and the ability to adapt to changes and resolve issues efficiently.
• Intermediate knowledge of MS Office applications, particularly Outlook and Excel.
• Basic understanding of travel booking, expense administration and invoice processing.
• Ability to handle confidential and sensitive information.
• Flexibility and a collaborative working style.

Qualifications (education) advantage for filling the position:

• Bsc degree